Admin Assistant

Admin Assistant

Job Details:-

Hiring Organization:- Southwest Airlines

Employment Type:- Full Time

Work Hours:– 8 Hours

Locations:- USA

Jobs Description:

All of Southwest’s People come together to deliver on our Purpose; Connecting People to what’s important in their lives through friendly, reliable, and low-cost air travel. The Administrative Assistant provides administrative support to two Directors in Technology who lead People and Finance Teams. This cross-functional role is responsible for overall department administrative functions such as expense reporting, onboarding, managing calendars, building presentations, and developing culture and employee engagement initiatives. The Administrative Assistant has strong interpersonal skills and is a proactive problem-solver eager to support Teams critical to Southwest’s success.

Additional details:
The culture of Southwest Airlines means we embrace a flexible workplace and value the camaraderie, collaboration, and innovation that occurs when we come together and interact face-to-face at our vibrant Corporate Campus. This role is a hybrid position based out of our Corporate Campus in Dallas, TX, which requires Employees to work onsite on our Corporate Campus at least three days a week. The Department designates the specific three days of the week Employees must work on-site.

U.S. citizenship or current authorization to work in the U.S. is required , and no current or future work authorization sponsorship available.

Southwest Airlines is an Equal Opportunity Employer. We continue to look for opportunities to reflect the communities we serve, and welcome applicants with diverse thoughts, backgrounds, and experiences .

Responsibilities

Work under general supervision and may be assigned general projects

Manage small scale department projects and cultural activities

Support large event planning for the Department

Review department and company news closely and understand them in relationship to their organization

Write clear and concise responses to incoming email inquiries. Prepare communication on behalf of the Leader when directed

Edit and review all written correspondence

Submit expense reports and process payroll, as needed

Prioritize calendars and schedule travel arrangements under direction of Leader(s)

Organize and maintain all files, records, and other information

Assist in compiling reports

Serve as backup to Sr. Administrative Assistant(s)

May perform other job duties as directed by Employee’s Leaders

Knowledge, Skills and Abilities

Skilled in a high level of customer service delivery

Skilled in office management & department procedures

Ability to proactively seek creative ways to perform tasks in a timely and efficient manner

Ability to meet confidentiality expectations regarding confidential, proprietary and sensitive Company information

Ability to communicate professionally with Leaders and all internal & external Customers

Ability to set priorities, multitask, and work with a sense of urgency

Ability to use MS Applications: Outlook, Word, Excel, and PowerPoint

Ability to adapt to new technology applications and acquire new technical skills

Knowledge of the mission, purpose, and vision of Southwest Airlines and their department Understands the different functions of the department
Education

Required: High School Diploma or GED

Experience

Required: Entry level experience, developing skills and knowledge in Administrative Support or Customer Service related fields

Preferred: Experience with Outlook, PowerPoint, and other Microsoft products

Preferred: Advanced calendar management experience

Licensing/Certification

N/A

Physical Abilities

Ability to perform work duties from limited space work station/desk/office area for extended periods of time

Ability to communicate and interact with others in the English language to meet the demands of the job

Ability to use a computer and other office productivity tools with sufficient speed and accuracy to meet the demands of the job

Ability to lift and/or pull medium weight loads (approx. 25-50 lbs) on occasion

Other Qualifications

Must maintain a well-groomed appearance per Company appearance standards as described in established guidelines

Must be a U.S. citizen or have authorization to work in the United States as defined by the Immigration Reform Act of 1986

Must be at least 18 years of age

Must be able to comply with Company attendance standards as described in established guidelines

Other Jobs You May Be Interested In

Ability to work in an on-call environment and flexible work schedule to support the needs of the business as needed

Pay & Benefits
Competitive market salary from $49,300.00 to 54,800.00 per year* depending on qualifications and experience, with opportunity for future pay increases based on performance and market movement. For eligible leadership and individual contributor roles, additional bonus opportunities are available and awarded at the discretion of the company.

Benefits you’ll love:
Fly for free, as a privilege, on any open seat on all Southwest flights (your eligible dependents too)

Southwest will help fund your Retirement Savings Plan with Company contributions up to 9.3% of your eligible earnings**

Potential for annual ProfitSharing contribution in the Southwest Retirement Savings Plan- when Southwest profits, you profit***

Competitive health insurance for you and your eligible dependents (including pets)

Southwest offers health plan coverage options that start from the very first day of employment. You will have 30 days to select and enroll in your health plan with coverage retroactively available to your first day of employment.

Explore more Benefits you’ll love: https://careers.southwestair.com/benefits

  • Pay amount doesn’t guarantee employment for any particular period of time

**401(k) match contributions are subject to the plan’s vesting schedule and applicable IRS limits
***ProfitSharing contributions are subject to plan’s vesting schedule and are made at the discretion of the Company

Southwest Airlines is an Equal Opportunity Employer.
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